ShippingBy TRG Editorial TeamUpdated 30/10/202621 min read

Incoterms 2020 Explained for China Imports: EXW vs FOB vs CIF vs DDP

Incoterms 2020 explained on one route from factory to warehouse, showing where risk passes for seven termsOne route, seven Incoterms: where your risk beginsEach term moves the handover point. Before it, the seller carries the risk; after it, you do.Under FOB: seller's riskUnder FOB: your risk, from loading on boardFactoryGuangdong / ZhejiangExport portShenzhen, Ningbo…At seamain carriageImport portJebel Ali, Rotterdam…Your warehousefinal deliveryRisk passes at:EXWFCAFOB · CFR · CIFDAP · DDP
Incoterms 2020 explained on one route: seven terms and where risk passes to you

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Figures last checked: 31/10/2026.

Here are Incoterms 2020 explained for buyers in China. Every quote from a Chinese supplier ends with three letters: EXW, FOB, CIF or DDP. These Incoterms 2020 rules decide who pays for each step from the factory to your warehouse, and the exact moment the goods become your risk. Pick the wrong one and a "cheap" price can end up costing more than a dearer one.

This guide explains the seven Incoterms that matter when buying from China, shows the same order priced four ways, and explains how your choice affects customs value in the EU, the UK, the Gulf and the USA.

Short answer: Incoterms 2020 are ICC rules that say who pays each leg of a shipment, where risk passes from seller to buyer, and who clears customs. For most small importers buying from China, FOB a named Chinese port is the safest default: the supplier clears export, and your own forwarder handles freight.

In 30 seconds

  • Default choice: FOB a named Chinese port (or FCA for container cargo), with your own freight forwarder.

  • CIF includes insurance, but only the minimum: 110.00% of the contract value under Institute Cargo Clauses (C).

  • DDP looks simple but can hide who the importer is and whether duties were paid correctly.

  • Customs value: the EU, UK and GCC add freight and insurance to the border; the US leaves international freight out.

In this guide: Quick verdict · Incoterms 2020 explained · Why FOB is the common default (and when FCA is b · Does CIF include insurance · Incoterms 2020 vs 2010 · How much does each Incoterm cost · Do Incoterms change customs duty · Is DDP from China safe · What should a supplier quote say about Incoterms · How to choose the right Incoterm for a China imp · Which Incoterm for which importer · By region · Incoterms mistakes to avoid (and what to do if i · Checklist · Key takeaways

Quick verdict: which Incoterm is best for importing from China?

Your situationBest IncotermWhy
Sea freight, you have (or can get) a forwarderFOB Shenzhen / Ningbo / ShanghaiSupplier clears export; you control freight cost and timing
Full container picked up at the factory or terminalFCA (named place)Risk passes when goods are handed to your carrier, which fits container practice
Air freight or courierFCA, or DAP for small parcelsFOB, CFR and CIF are for sea and inland waterway only
First order, no forwarder yetCFR or CIF your portSeller books the ship; you still clear customs at home
Samples and low-value parcelsDAP or DDP by courierSimple; small amounts at stake
Supplier only quotes EXWEXW, plus a forwarder with China export serviceYou must handle Chinese export clearance yourself
Decision tree for choosing an Incoterm when buying from ChinaWhich Incoterm should you ask for?Three questions settle most China orders. Start at the top.Do you have a freight forwarder?Samples or a small courier parcel?Can you clear customs at home?FOB (FCA for containers)You control freight, cost and timingDAP or DDP by courierFine for low-value parcelsCFR or CIFSeller books the ship; buy extra coverGet a forwarder or broker firstDo not fall back on DDP by defaultyesyesyesnonono
which Incoterm to ask for · three questions

For most small importers the answer is the top box: get a forwarder and ask for FOB. It is also the term Chinese factories quote most often, so you rarely need to negotiate it.

Incoterms at a glance: the buyer's scorecard

The scorecard rates each rule from the buyer's side. It is an editorial summary, not an ICC rating.

Incoterms at a glance scorecard rating EXW to DDP on control, cost visibility, effort and riskIncoterms at a glance: a buyer's scorecardGreen = good for you as the buyer, amber = depends, red = watch out. Editorial view, not a rule.Your controlof freightFreight costvisibleEffort foryouRisk ofhidden costsFit forsmall importersEXWStrongVisibleHighMediumPoorFCAStrongVisibleMediumLowGoodFOBStrongVisibleMediumLowGoodCFRWeakHiddenLowMediumOKCIFWeakHiddenLowMediumOKDAPWeakHiddenLowMediumOKDDPWeakHiddenLowHighPoorFOB and FCA score best for most small importers who work with their own forwarder.
Incoterms 2020 explained as a buyer scorecard: control, cost visibility, effort and hidden-cost risk

Incoterms 2020 explained: the 7 rules that matter for China imports

The ICC publishes eleven Incoterms 2020 rules (ICC). Seven come up when buying from China. Each answers three questions: who pays each leg, who carries the risk of loss or damage, and who handles customs at each end.

  1. EXW (Ex Works): goods ready at the factory. You handle everything after, even loading and Chinese export clearance.

  2. FCA (Free Carrier): the supplier clears export and hands the goods to your carrier at a named place.

  3. FOB (Free On Board): the supplier clears export and loads the goods on the ship you booked.

  4. CFR (Cost and Freight): FOB plus sea freight to your port, paid by the supplier. Risk still passes on board in China.

  5. CIF (Cost, Insurance and Freight): CFR plus minimum cargo insurance.

  6. DAP (Delivered at Place): delivered to your named place; you pay import duties and taxes.

  7. DDP (Delivered Duty Paid): DAP plus import clearance, duties and taxes paid by the supplier.

Chart of who pays each leg and where risk passes for seven IncotermsWho pays what, and where risk passesIncoterms 2020, along the route from a Chinese factory to your warehouse.Pickup atfactoryExport clearance+ origin portLoadingon boardSea freight+ insuranceImport clearanceduties + deliveryEXWYou pay everything from the factory gateFCASeller clears exportFOBSeller loads on boardCFRSeller pays freightCIFSeller pays freight + minimum insuranceDAPduties: youSeller delivers to doorDDPSeller also pays duties and VATSeller paysYou payRisk passes to you hereCFR and CIF: cost and risk split at different points
who pays each leg, and where risk passes · EXW to DDP

The full list of 11 Incoterms: what about CPT, CIP, DPU and FAS?

The eleven rules fall into two families. Seven work for any mode of transport. Four (FAS, FOB, CFR and CIF) are for sea and inland waterway only (ITG). The four rules this guide does not cover in depth are rarer in China trade, but you will meet them:

  • CPT (Carriage Paid To): the any-mode cousin of CFR. The seller pays freight to your named place, but risk passes when the goods are handed to the first carrier in China.

  • CIP (Carriage and Insurance Paid To): CPT plus insurance. Unlike CIF, Incoterms 2020 requires the wider Institute Cargo Clauses (A) (ICC). For air freight, CIP is the right term where CIF would be wrong.

  • DPU (Delivered at Place Unloaded): the former DAT, renamed in 2020. It works like DAP, except that the seller also unloads the goods (ICC).

  • FAS (Free Alongside Ship): the seller places the goods next to the ship at the Chinese port. It is used for bulk and heavy cargo, rarely for consumer goods.

Full list of 11 Incoterms 2020 rules: seven for any mode, four (FAS, FOB, CFR, CIF) for sea and inland waterway onlyAll 11 Incoterms 2020 rules, in two familiesSolid teal = the seven covered in detail in this guide. Dashed = the other four (CPT, CIP, DPU, FAS).Any mode of transport (7 rules)EXWEx WorksRisk passes at the seller's premisesFCAFree CarrierHanded to your carrier at the named placeCPTCarriage Paid ToHanded to the first carrier; seller pays freightCIPCarriage and Insurance Paid ToAs CPT, plus Clause (A) insuranceDAPDelivered at PlaceAt your named place, ready to unloadDPUDelivered at Place UnloadedAt your named place, after unloadingDDPDelivered Duty PaidAs DAP, plus import clearance and dutiesSea and inland waterway only (4)FASFree Alongside ShipPlaced alongside the ship in ChinaFOBFree On BoardLoaded on board the ship in ChinaCFRCost and FreightOn board in China; seller pays freightCIFCost, Insurance and FreightAs CFR, plus Clause (C) insuranceShipping by air, courier or rail?Do not use these four. Pick from theleft: FCA instead of FOB, CPT insteadof CFR, CIP instead of CIF.Source: ICC; ITG Incoterms 2020 sheet.
The full list of 11 Incoterms 2020 rules: seven for any transport mode, four for sea only

What is the difference between FOB and FCA?

Both make the supplier clear Chinese export. Under FOB, risk passes when goods are on board the ship. Under FCA, it passes when the goods are handed to your carrier at the named place, such as the factory gate or a container terminal. FCA works for every transport mode; FOB does not.

Note the trap in CFR and CIF: the seller pays freight to your port, but the risk is yours from the Chinese port. If the ship has trouble at sea, you claim on the insurance; you do not claim from the supplier (Shipping Solutions).

Tick and cross comparison of FOB and FCA on risk point, transport modes and container terminalsFOB vs FCA: same export job, different risk pointFOBFCASupplier clears China exportRisk passes on board the shipRisk passes at hand-over to your carrierWorks for air, courier, railFits containers left at a terminal
FOB vs FCA: same export job, different risk point

Why FOB is the common default (and when FCA is better)

FOB splits the job in a natural way: the supplier handles its own country (trucking, export clearance, loading), and you handle the international leg with a forwarder you chose. You see the real freight price, and you can compare forwarders.

Comparison cards for EXW, FOB and CIF with pros and limitsWhy FOB is the usual default from ChinaThe supplier handles its own country; you handle the rest with a forwarder you chose.EXWEx WorksLowest price on paperYou control everythingYou handle China exportLoading at factory is yoursHard without a China agentFOBFree On BoardUsual pickSupplier clears exportYou choose the forwarderFreight cost is visibleYou need a forwarderSea freight onlyCIFCost, Insurance, FreightOne price to your portSeller books the shipFreight markup is hiddenMinimum insurance onlyDestination charges surprise
EXW, FOB and CIF · strengths and limits
Drawing of a container ship leaving Ningbo for Jebel Ali, with the FOB risk line at loading on boardUnder FOB, the sea voyage is your riskExample route: Ningbo to Jebel AliNingboRisk passes: goods on boardJebel AliSupplier: trucking, export, loadingYou: freight, insurance, import, deliveryYour cargo policyshould start here
Under FOB, risk passes when goods are on board in China: the sea voyage is yours to insure

One technical point: FOB is designed for goods loaded on board a ship. ICC guidance notes that FOB may be inappropriate when goods are handed to the carrier before loading, for example containers delivered to a terminal, and that FCA should be used then (Cole International, ICC FOB note). In practice many China quotes still say FOB for containers. If your forwarder or bank prefers FCA, Incoterms 2020 lets the parties agree that an on-board bill of lading is issued under FCA (ICC).

EXW looks cheapest, but the buyer is responsible for Chinese export formalities. A foreign buyer usually cannot do that itself, so it ends up paying a forwarder or agent in China. Use EXW only when that service is already part of your forwarder's quote.

Does CIF include insurance? Yes, but only 110.00% minimum cover

Under CIF the seller must insure the goods for you. Incoterms 2020 sets the minimum: cover of at least 110.00% of the contract value, under Institute Cargo Clauses (C) (Shipping Solutions; ICC). CIP, its cousin for any transport mode, now requires the wider Clauses (A) (ITG).

Clause C lists named major events: fire or explosion, the vessel stranded, sunk or capsized, collision, discharge at a port of distress, general average and jettison (Institute Cargo Clauses (C)). Theft or water damage are not on that list.

CIF insurance at 110 percent and the risks covered by Institute Cargo Clauses CCIF insurance: how much, and against whatIncoterms 2020 minimum under CIF: 110.00% of the contract value, Institute Cargo Clauses (C).Insured amount on a USD 12,190.00 CIF invoiceContract value 100.00% = USD 12,190.00+10.00% = 110.00%insured: USD 13,409.00Clause C covers (main events)Fire or explosionShip stranded, sunk or capsizedCollision with an external objectTruck overturned or train derailedJettison and general averageNot in the Clause C listTheft or pilferageRain or seawater damageBreakage from rough handlingGoods lost overboard in a stormFor these, ask for Clause A ("all risks",with exclusions) or buy your own policy.CIP (any transport) already requires A.
CIF insurance · 110.00% of value, Clause C minimum

For goods that can be stolen, broken or wetted (electronics, glass, spare parts), ask the supplier for Clause A cover in the contract, or buy FOB and take your own cargo policy through your forwarder. Always ask for the insurance certificate before paying the balance.

Incoterms 2020 vs 2010: what changed, and is Incoterms 2030 coming?

Some supplier templates still print "Incoterms 2010". The main 2020 changes (ICC; ITG):

  • DAT became DPU. The destination can now be any place, not only a terminal.

  • CIP insurance went up to Institute Cargo Clauses (A). CIF stays at the minimum Clauses (C).

  • FCA can produce an on-board bill of lading. The parties can agree that the buyer tells its carrier to issue one to the seller, which helps when a bank asks for it.

  • Own transport is allowed under FCA, DAP, DPU and DDP, so a seller or buyer can move goods with its own trucks.

  • Security and costs are clearer. Security duties sit in articles A4 and A7, and every cost is listed together in A9/B9.

On 31/10/2026, Incoterms 2020 is still the current version. The ICC's 2026 work plan includes laying the groundwork for Incoterms 2030, but there is no launch date and no public draft yet (DHL, 22/10/2026). Parties may still choose an older version, so always write the year: the ICC warns that leaving it out "could cause problems that may be difficult to resolve" (ICC, Incoterms 2020 introduction).

Do Incoterms transfer ownership of the goods?

No. The ICC is explicit: the rules are not a contract of sale, and they do not deal with the transfer of title or ownership, the price, the time or method of payment, or remedies for breach. They only apply once you write them into a contract (ICC, Incoterms 2020 introduction). So "FOB Ningbo" tells you when the risk becomes yours, not when the goods become yours. Ownership, payment and what happens if the supplier delivers late all belong in your purchase contract.

Freight prepaid or freight collect: what your Incoterm means for the bill of lading

Under CFR and CIF the seller pays the sea freight upfront ("freight prepaid"). Under EXW and FCA, and usually FOB, the buyer pays it ("freight collect") (Marine Insight). Check the freight box on the draft bill of lading before it is issued: a "collect" bill under a CIF contract means someone may bill you twice for the same freight.

How much does each Incoterm cost? Three worked examples

Three fictional importers, three order sizes, three regions. Costs marked "assumed" are illustrations, not quotes.

Example 1: EXW vs FOB vs CIF vs DDP on a USD 10,000.00 order to Dubai

Example scenario. A Dubai importer orders 1,000 LED work lights from a Ningbo factory: one 20ft container to Jebel Ali. All costs below are illustrative, not quotes; freight changes every week.

Cost line (USD)EXWFOB NingboCIF Jebel AliDDP Dubai
Price paid to supplier10,000.0010,350.0012,190.0014,200.00
China trucking, export clearance, loading350.00includedincludedincluded
Sea freight Ningbo to Jebel Ali1,800.001,800.00includedincluded
Cargo insurance40.0040.00includedincluded
Customs duty 5.00% on CIF value 12,190.00609.50609.50609.50included
Destination port charges and delivery900.00900.00900.00included
Landed cost (before VAT)13,699.5013,699.5013,699.5014,200.00
Bar chart of the same order priced EXW, FOB, CIF and DDPSame order, four quotes: where your money goesExample: 1,000 units to Dubai, one 20ft container, USD. Import VAT left out. Indicative costs.EXWSupplier 10,000.00+ 3,699.50= USD 13,699.50You pay China trucking, export, freight, insurance, port, duty, deliveryFOBSupplier 10,350.00+ 3,349.50= USD 13,699.50You pay freight, insurance, port charges, duty, deliveryCIFSupplier 12,190.00+ 1,509.50= USD 13,699.50You pay destination port charges, duty, deliveryDDPSupplier 14,200.00= USD 14,200.00Supplier price includes a buffer for its own riskPaid to the supplierPaid to forwarder, port and customsThe first three land at the same total. The DDP quote costs USD 500.50 more for the same goods.
same order, four quotes · supplier vs other costs

The lesson: the three first quotes look very different but land at the same total. The only fair comparison is landed cost. Here the DDP quote costs USD 500.50 more, which is the supplier's margin for taking on your border risk. In real life, CIF quotes also often include a freight markup you cannot see. Build each quote into a landed cost sheet; our landed cost guide shows how.

The 5.00% duty reflects the general UAE rate on CIF value (PwC Tax Summaries, UAE); check your own product's tariff line.

What does that mean per unit?

Divide each total by 1,000 lights. EXW, FOB and CIF all land at USD 13.70 per unit; DDP lands at USD 14.20 per unit. A gap of USD 0.50 per light may be worth paying for a first test order. On a repeat order of several containers, it adds up quickly, which is why growing importers move to FOB.

Bar chart of landed cost per LED light: USD 13.70 for EXW, FOB and CIF, USD 14.20 for DDPDDP costs USD 0.50 more per light; the other three land the sameLanded cost per unit before VAT, 1,000 LED work lights, worked example (USD)0.005.0010.0015.00EXWUSD 13.70FOB NingboUSD 13.70CIF Jebel AliUSD 13.70DDP DubaiUSD 14.20Source: worked example in this guide (landed cost ÷ 1,000 units). Illustrative, not quotes.
Landed cost per light: USD 13.70 under EXW, FOB and CIF, USD 14.20 under DDP

Two more points change the picture. First, in the Gulf, import VAT is charged on top of the duty-paid value: 5.00% in the UAE (PwC Tax Summaries, UAE) and 15.00% in Saudi Arabia (PwC Tax Summaries, Saudi Arabia). In the UAE, VAT-registered businesses can generally recover import VAT (Middle East Briefing), which works best when the import is declared in their own name. Second, freight prices move every week, so compare quotes from the same week.

Example 2: a small first order (USD 3,000.00) to the UK, FOB vs DDP

Example scenario. A Manchester start-up orders 600 steel water bottles from a Shenzhen factory. Volume is about 2.00 CBM, so it ships LCL (shared container). The supplier offers FOB Shenzhen at USD 3,000.00 or DDP Manchester at USD 4,350.00, VAT included. The UK standard VAT rate is 20.00% (GOV.UK). The duty rate is an assumption: look up your own commodity code on the UK Trade Tariff.

Cost line (USD)A. FOB Shenzhen + own forwarderB. DDP Manchester
Price paid to supplier3,000.004,350.00
LCL sea freight, 2.00 CBM (assumed)260.00included
Cargo insurance (assumed)25.00included
Customs value at the UK border3,285.00not shown to you
Duty at an assumed 4.00%131.40included
UK port, LCL and broker fees (assumed)380.00included
Delivery to Manchester (assumed)150.00included
Import VAT 20.00% (simplified: on customs value + duty)683.28, reclaimed on the VAT returnincluded, not reclaimable
Net cost to a VAT-registered buyer3,946.404,350.00
Per bottle (600 units)6.587.25
Small UK order: FOB Shenzhen plus own forwarder lands at USD 3,946.40, DDP quote at USD 4,350.00, with a DDP floor checkExample 2: a USD 3,000.00 first order to the UK, two ways600 steel water bottles, LCL sea freight. USD. * = assumption for the example, not a quote.A. FOB Shenzhen + your own forwarderGoods, FOB Shenzhen3,000.00LCL sea freight, 2.00 CBM *260.00Cargo insurance *25.00= Customs value at UK border3,285.00Duty 4.00% *131.40UK port, LCL and broker fees *380.00Delivery to Manchester *150.00Landed cost before VAT3,946.40Import VAT 20.00%, approx. 683.28: reclaimedon your VAT return (postponed VAT accounting)Per bottle: USD 6.58B. DDP quote to your doorDDP Manchester price *4,350.00Includes duty and import VATyesImport VAT you can reclaim0.00Declaration in your namenoClearance done byseller's agentCopy of customs entryask for itDuty and VAT split shownrarelyNet cost4,350.00VAT is paid in someone else's name,so it stays a cost for youPer bottle: USD 7.25 (+403.60)Floor check: goods 3,000.00 + duty 131.40 + VAT 683.28 = USD 3,814.68 before any freight.A DDP price close to or below this floor cannot be paying the real duty and VAT: ask why.
Small order example: FOB plus your own forwarder vs a DDP quote, with a floor check on the DDP price

Route A wins by USD 403.60, or USD 0.67 per bottle. The reason is VAT: with postponed VAT accounting, a VAT-registered importer declares and reclaims import VAT on the same return, so it costs nothing in cash (GOV.UK). Under DDP the VAT is paid in someone else's name, so you cannot reclaim it.

On small orders, fixed fees weigh heavily: USD 530.00 of port, broker and delivery charges add 17.67% to a USD 3,000.00 order, which is why DDP looks tempting. Use the floor check: goods plus duty plus VAT come to USD 3,814.68 before any freight. A DDP price near or below that floor cannot be paying the real duty and VAT.

Example 3: a large repeat order (USD 50,000.00) to Saudi Arabia, FOB vs CIF vs DDP

Example scenario. A Riyadh distributor reorders 5,000 units: one 40ft container from Shenzhen to Dammam, then by truck to Riyadh. It is VAT-registered and declares imports in its own name. The duty uses the standard 5.00% GCC rate as an assumption; PwC notes that Saudi tariff protection for some locally made goods can reach 25.00% (PwC Tax Summaries, Saudi Arabia), so check your line. Saudi VAT is 15.00% (PwC Tax Summaries, Saudi Arabia).

Cost line (USD)FOB ShenzhenCIF DammamDDP Riyadh
Price paid to supplier50,000.0053,400.0067,900.00
Sea freight, 40ft (assumed)2,600.00includedincluded
Insurance, Clause A at 0.30% of 110.00% of value (assumed rate)173.58included, Clause C onlyincluded
Customs value (CIF basis)52,773.5853,400.00not shown to you
Duty at an assumed 5.00%2,638.682,670.00included
Dammam port and broker fees (assumed)1,400.001,400.00included
Truck to Riyadh (assumed)650.00650.00included
Net landed cost57,462.2658,120.0067,900.00
Import VAT 15.00% (simplified: on customs value + duty)8,311.84, reclaimable8,410.50, reclaimableinside the price, not reclaimable
Per unit (5,000 units)11.4911.6213.58
Saudi example: USD 50,000.00 order lands at USD 57,462.26 FOB, USD 58,120.00 CIF and USD 67,900.00 DDPExample 3: on a USD 50,000.00 order, blind DDP costs USD 10,437.74 more5,000 units, one 40ft container to Dammam, truck to Riyadh. Net cost after VAT recovery, USD. Assumed costs.0.0020,000.0040,000.0060,000.00FOB Shenzhenown forwarder, Clause A57,462.26USD 11.49 / unitCIF Dammamseller books ship, Clause C58,120.00USD 11.62 / unitDDP Riyadhone price, VAT lost67,900.00USD 13.58 / unitSupplier priceFreight + insurance (FOB only)Customs duty 5.00% *Port, broker, truck *FOB vs CIF: +657.74 (hidden freight margin, thinner cover). FOB vs DDP: +10,437.74, mostly VAT you cannot reclaim.
Large order example: FOB, CIF and DDP landed cost on a USD 50,000.00 order to Saudi Arabia

CIF costs USD 657.74 more than FOB here. The CIF price sits USD 800.00 above the FOB price plus the forwarder's freight, and that gap buys only Clause C cover. DDP costs USD 10,437.74 more, mostly because the 15.00% VAT is buried in a price the distributor cannot reclaim. At this size, FOB with your own forwarder is clearly the better deal.

What the three examples teach: on a small order the cash gap between FOB and DDP is modest, so run the floor check and decide. On mid-size orders, EXW, FOB and CIF land close together, so compare on control. On large orders, hidden freight margins and lost VAT grow with the order: buy FOB or FCA and stay importer of record.

Do Incoterms change customs duty? Customs value in the EU, UK, GCC and USA

Customs duty is a percentage of a customs value. The WTO valuation agreement lets each country decide whether freight and insurance to the border are included (WTO, Article 8.2). Two systems result:

  • EU (CIF basis): the customs value includes transport and insurance costs up to the place where goods enter the EU (Union Customs Code, Art. 71(1)(e)).

  • UK (CIF basis): HMRC requires transport and insurance costs up to the place of import into the UK to be included (GOV.UK).

  • GCC (CIF basis): UAE duty is generally charged on the CIF value (PwC Tax Summaries, UAE), and Saudi customs value includes freight and insurance to the Saudi port (PwC Tax Summaries, Saudi Arabia). The GCC starts from the transaction value (ZATCA).

  • USA (FOB-style basis): the transaction value excludes costs of transportation and insurance incident to the international shipment (19 U.S.C. 1401a(b)(4)(A)).

Customs value on CIF basis in EU, UK and GCC versus US basisSame shipment, two customs valuesExample from the worked order, with an illustrative 5.00% duty rate to show the effect of the base.EU, UK and GCC: freight and insurance to the border are included (CIF basis)GoodsSea freightValue USD 12,190.00Duty at 5.00%: USD 609.50USA: international freight and insurance are left out (roughly FOB)GoodsSea freightValue USD 10,350.00Duty at 5.00%: USD 517.50Goods 10,000.00 + China costs 350.00 + sea freight 1,800.00 + insurance 40.00Goods 10,000.00 + China costs 350.00not dutiable in the USWhat it means for your Incoterm choiceIn CIF countries, the duty base is the same whether you buy FOB or CIF: customs adds the freight anyway.In the US, show freight and insurance separately on the invoice so they are not taxed by mistake.
customs value · CIF basis vs US basis

So in CIF countries, buying FOB does not lower your duty: customs adds the freight anyway, using your forwarder's invoice. In the US, buying CIF does not raise it, as long as freight and insurance are shown separately on the invoice or documents.

Is DDP from China safe? The traps behind "door-to-door, all included"

Under DDP the supplier, or its forwarder, clears customs in your country. Fine for a courier sample; for a real shipment, ask four questions first.

  1. Who is the importer of record? If it is not your company, you may lose the import VAT and hold no customs documents.

  2. What value was declared? Some "DDP" lines under-declare to reduce duty. Penalties can follow the goods to the buyer.

  3. Who actually clears the goods? Often a third-party agent, not the supplier.

  4. What is not included? Storage, inspection or demurrage at the port often fall back on you.

Red flags and green flags for DDP shipments from ChinaDDP from China: red flags and green flagsA "door-to-door, all included" price is easy. What happens at your border is the part to check.Red flagsSomeone else is importer of recordYour name is not on the import declarationImport VAT you cannot reclaimPaid in another name, so no input creditDeclared value lower than you paidThe fine can follow the goods to youYour goods stuck at the portYou cannot act: you are not the declarantOne price, no breakdownYou cannot see duty, freight or marginGreen flagsAsk who the importer of record isGet the name and tax ID in writingAsk for the import declarationAnd the duty and VAT receiptsInvoice value = price you paidNever agree to under-invoicingPrefer DAP + your own brokerSame door delivery, you stay in controlKeep DDP for small parcelsCourier samples, low-value orders
DDP · red flags and green flags

A safer alternative for most importers is DAP to your warehouse plus your own customs broker: you get door delivery but stay the declared importer.

DDP shipping risks for the importer: who pays if duty is not paid?

In the US, customs looks to the importer of record, whatever the sales contract says. A US trade law firm notes that buyers can be pressured to pay duties that a DDP seller left unpaid, and that recovering the money from an overseas seller rarely works (Harris Sliwoski). In the EU, the Court of Justice has held that an importer can deduct import VAT only if it bears the import costs, can dispose of the goods as owner and includes those costs in its own taxable sales (PwC Malta on the Weindel case). A DDP agent that declares your goods usually meets none of those tests, and you did not pay the VAT, so nobody reclaims it.

Who is DDP for, and who should avoid it?

DDP from China suits…DDP from China is a poor fit for…
Samples and courier parcels of low valueFull containers and repeat orders
Buyers who are not VAT-registered and accept a higher priceVAT-registered companies that want to reclaim import VAT
One-off tests where speed matters more than costRegulated goods (electronics, food contact, cosmetics) that need your own conformity file
Sellers whose forwarder names you as importer of recordAny deal where the declared value is not shown to you

In the UK, a VAT-registered business can even use postponed VAT accounting and declare import VAT on its VAT return instead of paying it at the border, but the declaration must carry its own details (GOV.UK: accounting for import VAT). A blind DDP shipment usually loses that benefit.

Versus card comparing DAP and DDP: who clears customs, pays duty and is importer of recordDAP vs DDP: the only difference is who faces your customsvsDAP+ your own customs brokerDDPseller does it allDelivers to your placeSellerDelivers to your placeSellerClears import customsYouClears import customsSellerPays duties and taxesYouPays duties and taxesSellerYou are importer of recordYesYou are importer of recordOften notEasy to reclaim import VATYesEasy to reclaim import VATOften lost
DAP vs DDP: who clears your customs and who is importer of record

What should a supplier quote say about Incoterms?

An Incoterm without a place is incomplete. "FOB" alone does not say which port; "CIF" alone does not say which destination. Always write the rule, the named place and the version, for example "FOB Ningbo, Incoterms 2020". Then check what the quote leaves out.

Annotated supplier quotation highlighting the Incoterm and five other linesAnatomy of a China supplier quoteExample quotation. The six lines to check before you compare prices.QUOTATION No. Q-2026-118Date: 31/10/2026ItemLED work light, 48 W × 1,000 pcsUnit priceUSD 10.35Price termFOB NingboRulesIncoterms® 2020ExcludedSea freight, insurance, dutiesValidity30 days, to 30/11/2026Payment30.00% deposit, 70.00% before loadingPacking50 cartons, 410 kg, 2.10 CBMTotalUSD 10,350.00123456Incoterm + named place"FOB" alone is incomplete: which port?VersionWrite "Incoterms 2020" in the contractWhat is not includedFreight, insurance, destination chargesValidityPrices and freight move: note the datePayment termsSeparate from the Incoterm itselfPacking dataCartons, weight and CBM to price freight
anatomy of a supplier quote · six lines to check

Remember that an Incoterm does not set when you pay. Deposit and balance are a separate term; see how to pay a Chinese supplier. Before you pay any deposit, verify the supplier, and book a pre-shipment inspection before the balance.

How to choose the right Incoterm for a China import, step by step

Use these steps for every new supplier or new product. They take less than a day once you have a forwarder.

Six-step flow to choose an Incoterm for a China import, from quotes to insuranceHow to choose an Incoterm, step by stepSix steps from first quote to shipment. Read left to right, then the second row.1Ask for 2 quotesFOB port + DAP/DDP door2Get forwarder priceFreight + insurance + local fees3Build landed costSame customs value base4Write the termRule + place + Incoterms 20205Match documentsPI, invoice, bill of lading6Insure and trackClause A, check risk point
How to choose an Incoterm step by step: six actions from quote to shipment
Drawing of a pro forma, commercial invoice and bill of lading each stamped FOB Ningbo, Incoterms 2020One term, three documents: they must match word for wordBanks and customs compare themPro formaFOB Ningbo,Incoterms 2020Commercial invoiceFOB Ningbo,Incoterms 2020Bill of ladingFOB Ningbo,Incoterms 2020Rule + named place + version, identical on all three. A mismatch can delay payment or clearance.
Same Incoterm, same named place, same version on the pro forma, commercial invoice and bill of lading
  1. Ask for two quotes. Ask the supplier for FOB a named Chinese port and, if you want a comparison, a DAP or DDP price to your door.

  2. Get a forwarder price. Ask one or two forwarders for freight from that port, cargo insurance and destination charges. Marketplaces such as Freightos let you compare indicative rates.

  3. Build a landed cost. Add duty on the right base (CIF value outside the US), port fees, delivery and import VAT if you cannot recover it. Use the landed cost method.

  4. Write the term in full. Put the rule, the named place and the version in the pro forma and contract: "FOB Ningbo, Incoterms 2020".

  5. Match the documents. The same Incoterm and place must appear on the pro forma, commercial invoice and bill of lading. Banks and customs check this.

  6. Insure and track the risk point. Know the exact moment risk becomes yours, and have Clause A cover in place from that moment.

Which Incoterm for which importer?

The best rule depends less on the product than on you: your volume, your forwarder and whether you can clear customs. These four profiles cover most TRG readers.

Persona cards matching four importer types to the best Incoterm from ChinaWhich Incoterm for which importer?Four typical buyer profiles and the term that usually fits them.First-time buyerSmall sea order, no forwarderBest fitCFR or CIF your portAdd own cargo coverGrowing importer1-4 containers a yearBest fitFOB Chinese portOwn forwarder, compare 2E-commerce sellerShips to a warehouseBest fitFCA or DAPStay importer of recordSample buyerCourier parcels onlyBest fitDAP or DDP courierLow value at stake
Which Incoterm for which importer: first-time buyer, growing importer, e-commerce seller, sample buyer

If you are still choosing a company structure for buying (Hong Kong, Dubai or a US LLC), that choice also decides who can be importer of record. Our Hong Kong vs Dubai vs US LLC comparison explains the trade-offs.

By region: MENA, Europe, USA

The Incoterm itself is the same everywhere. What changes is how your country values goods for duty, which taxes come on top, and what paperwork must exist before the ship leaves China.

Incoterms by region table for Gulf, Egypt, Morocco, Tunisia, EU, UK and USAIncoterms by region: what changes where you importDuty base, usual term and the one local point to watch.RegionDuty baseUsual choiceWatch pointGulf (UAE, Saudi)CIF valueFOB to Jebel Ali / DammamVAT on top: UAE 5.00%, KSA 15.00%EgyptCIF valueFOB or CFR + ACID firstACI filing on Nafeza before loadingMorocco, TunisiaCheck locallyFOB or FCASame term on PI, invoice and B/LEU and UKCIF valueFOB or FCA, you declareReclaim import VAT as importerUSAFOB-style valueFOB or FCA, broker filesNo de minimis since 29/08/2025
Incoterms by region: duty base, usual choice and watch point for Gulf, North Africa, EU/UK and USA
Stacked bars: UAE 5.00% duty plus 5.00% VAT; Saudi Arabia 5.00% duty plus 15.00% VATImport VAT in Saudi Arabia is 3× the UAE rateStandard 5.00% GCC duty on CIF value, then import VAT on the duty-paid value. Many Saudi lines carry higher duty.0.00%5.00%10.00%15.00%20.00%UAEDuty 5.00%VAT 5.00%Saudi ArabiaDuty 5.00%VAT 15.00%Customs dutyImport VAT (recoverable if declared in your own name)Source: PwC Tax Summaries, UAE and Saudi Arabia (checked 31/10/2026). Check your own tariff line.
Gulf import charges: 5.00% duty, then VAT of 5.00% (UAE) or 15.00% (Saudi Arabia)
Timeline of Incoterms and import rule dates, from the first Incoterms in 1936 to the US de minimis repeal on 01/07/2027Timeline: the dates behind your Incoterm choiceRules change around the Incoterms, not inside them. Dates checked 31/10/2026.GlobalGulfEgyptUSA1936ICC publishes the first Incoterms rulesICC2020Incoterms 2020: current version, 11 rulesICC01/07/2020Saudi Arabia raises standard VAT to 15.00%PwC01/10/2021ACI filing becomes mandatory for all sea shipmentsDHL29/08/2025Duty-free de minimis suspended for all countriesKPMG / CBP20/02/2026Supreme Court: IEEPA does not authorise tariffsFederal Register24/06/2026CBP rule keeps the de minimis suspension indefinitelyFederal Register2026ICC work plan: groundwork for Incoterms 2030DHL, 22/10/202601/07/2027De minimis exemption ends by statuteFederal RegisterHollow dot = future date. Sources listed at the end of this guide.
Timeline of the dates that shape your Incoterm choice in 2026, from the first Incoterms to the US de minimis repeal
  • Gulf (UAE, Saudi Arabia): the general rate is 5.00% of CIF value (PwC Tax Summaries, UAE), but Saudi Arabia applies higher duty to many lines (PwC Tax Summaries, Saudi Arabia). FOB with a forwarder to Jebel Ali or Dammam is the norm. Import VAT applies on top: 5.00% in the UAE and 15.00% in Saudi Arabia. If you pay a supplier from the region, see how to pay a Chinese supplier from the UAE and from Saudi Arabia.

  • Egypt: sea shipments need Advance Cargo Information. The importer registers on the Nafeza portal and obtains an ACID number, and the shipment data must be filed at least 48 hours before the cargo leaves China. ACI has been mandatory for all sea shipments since 01/10/2021, and the Chinese exporter must register on the CargoX platform and upload the shipping documents (DHL Global Forwarding). Duty is based on CIF value (Andersen Egypt). Whatever Incoterm you choose, the supplier must not load before the ACID exists.

  • Morocco, Tunisia, Jordan: confirm the duty base with your customs broker, and make sure the Incoterm and named place match on the pro forma, the commercial invoice and the bill of lading. See our Egypt and Morocco guides, and import documents explained.

  • EU and UK: CIF-based customs value (see paying suppliers from Europe), so freight is always in the duty base. Be careful with DDP: import VAT is normally reclaimed by the importer, so you want to be the declarant.

  • USA: duty on the FOB-style value. Duty-free de minimis treatment has been suspended for all countries since 29/08/2025 (KPMG on the CBP notice). A CBP rule effective 24/06/2026 keeps that suspension in place indefinitely for all modes except international post, and the exemption ends by statute on 01/07/2027 (Federal Register, 24/06/2026). The Supreme Court ruling of 20/02/2026 on IEEPA tariffs did not change this. So even small DDP or courier parcels need a proper entry. See also paying a Chinese supplier from the USA. Keep freight and insurance clearly separated in your documents. Buying through a company structure? Compare options in Hong Kong vs Dubai vs US LLC or use the Setup Route Finder.

Incoterms mistakes to avoid (and what to do if it goes wrong)

Six common Incoterms mistakes with fixesSix Incoterms mistakes, six fixesRed line: the mistake. Teal line: what to do instead.1. Using FOB for air or courier✕FOB is for sea and inlandwaterway.→Use FCA for air, courier orrail.2. No named place✕"CIF" with no port is open todispute.→Write "CIF Jebel Ali, Incoterms2020".3. Thinking CIF covers theft✕The minimum is Clause C: majorevents.→Ask for Clause A or buy your owncover.4. Comparing EXW with CIF✕Different scopes, so not likefor like.→Convert every quote to landedcost.5. Accepting DDP blindly✕Someone else may be theimporter.→Ask for the declaration andreceipts.6. Mixing Incoterm and payment✕FOB says nothing about when youpay.→Agree deposit and balanceseparately.
six common Incoterms mistakes and their fixes

If something still goes wrong:

  1. Goods damaged in transit: check where risk had passed. After that point, claim on the cargo insurance, not the supplier. Note damage on the delivery receipt and take photos.

  2. Unexpected destination charges under CIF: ask the local agent for an itemised invoice and compare with your forwarder's local rates next time.

  3. DDP shipment held at customs: ask the supplier for the declarant's name and the declaration copy at once; consult a licensed customs broker in your country.

Checklist: before you accept an Incoterm

  • Rule + named place + version written, e.g. "FOB Ningbo, Incoterms 2020"

  • Right rule for the transport: FOB/CFR/CIF for sea only, FCA for air, courier and containers

  • Forwarder quote obtained for the legs you pay

  • Insurance level confirmed: Clause A, or your own policy

  • Landed cost calculated for every quote, including duty on the right value base

  • Importer of record is your company (avoid blind DDP)

  • Same Incoterm on pro forma, commercial invoice and bill of lading

Key takeaways

  • Incoterms 2020 decide who pays, who carries risk and who clears customs; they do not set payment dates.

  • FOB a named Chinese port with your own forwarder is the best default; use FCA for air, courier and terminal hand-overs.

  • CIF insurance is only 110.00% under Clause C; ask for Clause A or insure yourself.

  • Compare quotes on landed cost, never on the supplier price alone.

  • Outside the US, duty is on CIF value whatever term you buy on; under CFR and CIF the risk is yours from the Chinese port.

  • Avoid blind DDP: stay importer of record for real shipments.

  • The bigger the order, the more a hidden freight margin or lost import VAT costs you.

Glossary

Incoterms 2020: the ICC's eleven three-letter rules for who pays, who carries risk and who clears customs in a sale of goods.

Named place: the port or address written after the rule; it fixes the delivery point.

Institute Cargo Clauses (A) / (C): standard marine cargo insurance wordings; A is wide cover, C covers named major events.

Importer of record: the party named on the import declaration and responsible to customs.

Customs value: the amount on which customs duty is calculated.

Landed cost: the total cost of goods delivered to your warehouse, duties included.

DPU: Delivered at Place Unloaded, the 2020 name for the former DAT rule.

Freight prepaid / freight collect: whether the sea freight is paid by the shipper before departure or by the buyer at destination.

LCL: less than container load; your goods share a container with other shippers.

FAQ

Is FOB or CIF better when importing from China? For most importers FOB, because you choose the forwarder and see the true freight cost. CIF suits a first order when you have no forwarder yet.

Does CIF insurance cover theft? Not under the minimum Clause C cover, which lists major events such as fire, sinking and collision. Ask for Clause A in the contract or buy your own cargo policy through your forwarder.

Can I use FOB for air freight from China? No. FOB is for sea and inland waterway transport only. Use FCA for air, courier and rail, with the airport or the supplier's premises as the named place.

Does buying FOB reduce customs duty in the EU or the Gulf? No. Customs there adds freight and insurance to the border, so the duty base is the same as under CIF.

Why is a DDP quote from China higher? The supplier prices in duty, taxes, clearance and its own risk at your border. Check who acts as importer.

What is the difference between DAP and DDP? Under both, the seller delivers to your place. Under DAP you clear customs and pay duties; under DDP the seller does.

Do Incoterms say when I pay the supplier? No. Payment terms such as a 30.00% deposit are agreed separately in the contract. Write both the Incoterm and the payment terms in the pro forma so they cannot be confused.

Which Incoterm is best for Amazon FBA shipments from China? Many sellers use FOB or FCA with a forwarder that delivers to the warehouse. Make sure your company, not the supplier, is importer of record so you hold the customs documents. Avoid blind DDP lines for large shipments.

Who pays destination port charges under CIF? The buyer, in most cases. CIF covers freight to your port, but terminal handling, delivery orders and storage at destination are normally billed locally to you. Ask for an estimate before you accept a CIF quote.

Do Incoterms transfer ownership of the goods? No. The ICC states that Incoterms do not deal with the transfer of property, title or ownership, nor with price or payment. Write when ownership passes in your purchase contract, separately from the Incoterm.

What is the difference between CIF and CIP? CIF is for sea and inland waterway only and needs the minimum Clause C insurance. CIP works for any transport mode, including air, and Incoterms 2020 requires the wider Clause A cover. For air freight from China, ask for CIP rather than CIF.

Is Incoterms 2020 still current in 2026, and when will Incoterms 2030 arrive? Yes, Incoterms 2020 is the current version on 31/10/2026. The ICC has started groundwork for Incoterms 2030, but no launch date or draft has been published. Keep writing "Incoterms 2020" in contracts. Older versions such as Incoterms 2010 can still be chosen, but some rules differ, so always state the year.

This article is for general information only and is not legal, tax or financial advice. Customs rules and duty rates change; confirm with a licensed customs broker or your customs authority before you ship.

Sources